We are looking for a highly organized and proactive Executive Assistant to support senior leadership in managing day-to-day operations, enabling focus on strategic priorities. This role requires strong coordination skills, attention to detail, and the ability to anticipate needs in a fast-paced environment.

Key Responsibilities

• Calendar & Time Management
  Proactively manage complex calendars, prioritize meetings, and ensure optimal time allocation aligned with business priorities.
• Travel & Expense Coordination
  Plan and manage domestic and international travel, including logistics, itineraries, and expense tracking in line with company policies.
• Meeting Preparation & Documentation
  Organize meetings with clear agendas, prepare pre-reads, capture key decisions and action items, and ensure timely follow-ups.
• Event & Stakeholder Coordination
  Support the planning and execution of internal and external events, including leadership meetings, workshops, and offsites.
• Operational & Project Support
  Assist with special projects, reporting, and ad-hoc initiatives, ensuring high-quality and timely delivery.

Key Outcomes / Success Metrics

• Time Leverage
  Achieve ≥30% reduction in ad-hoc interruptions and ensure that >90% of meetings are well-structured with clear agendas and pre-reads.
• Commitment Tracking
  Ensure 100% of action items are documented, assigned, and tracked through to completion.
• Operating Cadence
  Establish and maintain a consistent rhythm for planning cycles, weekly leadership meetings, and monthly business reviews using standardized templates.
• Travel & External Coordination
  Deliver seamless execution of complex travel plans and high-impact meetings/events with zero disruption.

What We’re Looking For

• Strong organizational and multitasking skills with high attention to detail
• Excellent communication and stakeholder management abilities
• Ability to work independently, anticipate needs, and prioritize effectively
• Experience supporting senior leadership in a dynamic environment
• Proficiency with productivity and collaboration tools (e.g., Outlook, Teams, Excel, etc.)

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