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Who We Are
Role Description
- Financial management
- Managing and controlling the financial process, milestones and activities (when needs to be completed, validated, what)
- Identify risks related with financial management of projects.
- Cooperate on preparation inputs for Portfolio management / business case.
- Financial tracker
- Keep Finance tracker up to date.
- Enter actuals on monthly basis.
- Update the forecast based on triggers from PM.
- Evidence of POs including evidence of allocated/invoiced amounts
- Evidence internal resources in IT central
- Attestation of internal resources in IT central
- Basic reporting
- Monthly report project overview for stakeholders – baseline / actual + forecast
- POs
- Arrange TO include signature.
- Process the TOs/COs/POs in company trackers.
- Get Procurement and other approvals.
- Create requests in Ariba/Fieldglass
- Send the new PO to vendor / communicate with vendor in case of additional information.
- Monitor actual status of PO approval / follow basic SLA / escalate if necessary.
- Arrange closeout of POs
- Reporting and monitoring of existing Pos - pro-actively checking end date & total value for POs and initiating discussion to extend them as needed before expiration date.
- Invoicing
- Keep in touch with vendors for invoicing.
- Reach out to vendors whenever there are delayed/incorrect invoices.
- Manage whole PO/invoice lifecycle.
- End year process.
- Manage the end-year invoicing process with vendors (not only send instruction, but active management and validation, that all steps were meet)
- Accruals
- Process accruals on a monthly basis - as needed.
- Communication with vendors to make accruals (if necessary)
- MS&O
- Manage the MS&O costs for project.
- Evidence of MS&O costs, status of approval, used/unused amounts.
- Assets
- Create and update the Asset dashboard on regular basis.
- Change status / deploy assets as needed.
- Reallocation
- Communication with local sites for reallocation
- Re-allocate funds in SAP as needed.
- Apptio
- Evidence of project financial overview in Apptio
- Update financial overview in Apptio.
- Update Resource forecast on project.
- Update Spend Tracking on project.
We Expect You to Have:
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